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How do I send a message to students from the Gradebook?

You can use the Gradebook to send messages to your students. This lesson describes how to message students using the Message Students Who option.

You can also message students individually from the Gradebook by using the student context card.

Message recipients are filtered based on specific assignment categories:

Have submitted—students who have submitted the assignment, even if they have a grade or not.
Have not yet submitted—students who haven't submitted the assignment, even if they have been manually awarded a grade.
Have not been graded—students whose assignments have not yet been graded (submitted or unsubmitted).
Scored less than [point value]—students who earned a grade on their assignment less than X number of points.
Scored more than [point value]—students who earned a grade on their assignment more than X number of points.
Reassigned—students who have submitted an assignment and you have reassigned it to them.

Although one message is most likely sent to multiple students at the same time, each student receives an individual message, ensuring privacy is maintained.

Note: You can also message students through the total column.

View the video transcript

00:05: How do I send a message to students from the Gradebook?

00:08: In Course Navigation, click the Grades link.

00:11: Hover the cursor over the assignment or assignment group column header and click the

00:15: Options icon.

00:18: Click the Message Students Who link.

00:21: In the Compose Message window, you can select a category of students to message,

00:25: manage the recipients by role or individually,

00:29: enter a message title, and compose a message.

00:34: Choose a category of students to message in the For students who drop-down menu. By default,

00:40: the

00:40: Have not yet submitted message category is selected. To message students who have submitted,

00:45: click on the drop-down menu and select Have submitted, then click one of the

00:51: following radio buttons: All submissions message students who have any submissions,

00:56: graded submissions message students who have graded submissions, and not graded

01:02: submissions message students who have ungraded submissions.

01:07: submissions message students who have ungraded submissions

01:12: To message a different category of students, click the For students who drop-down menu,

01:16: then

01:17: select one of the other available categories for assignments: Have

01:21: not yet submitted message students who have not submitted the assignment, even

01:24: if they have been manually awarded a grade, with the option to skip excused students,

01:29: have not been graded message students

01:32: whose assignments have not yet been graded whether submitted or unsubmitted,

01:35: scored more than point value message students

01:39: who earned a grade above a selected cutoff, scored less than point value message

01:43: students who earned a grade below a selected cutoff, and reassigned message

01:48: students who have submitted an assignment and had it reassigned to them.

01:53: If you are messaging students who scored more than or less than a value or whose

01:57: total score is higher than or lower than a value, enter a number of points in the

02:02: Cutoff Value field.

02:04: To select or deselect users with a given role,

02:07: click the checkboxes in the Send Message To field.

02:11: To view, add, or remove specific users, click the Show all recipients link.

02:17: When you show all recipients, you can manage individual recipients included in a

02:22: message. To remove a user, click the Remove icon. To add a user, click the Add icon.

02:29: By default, the subject is a message based on your selections. To edit the subject,

02:35: enter a different subject in the Subject field.

02:40: Type a message to the students in the Message field.

02:43: To attach a file to the message, click the Attach button.

02:47: To create a media recording or upload a media file,

02:50: click the Media icon.

02:53: To send the message, click the Send button.

02:56: This guide covered how to send a message to students from the Gradebook.

Open Gradebook

In Course Navigation, click the Grades link.

Open Assignment Menu

Hover the cursor over the assignment or assignment group column header and click the Options icon.

Message Students

Click the Message Students Who link.

View Compose Message

In the Compose Message window, you can select a category of students to message [1], manage the recipients by role or individually [2], enter a message title [3], and compose a message [4].

Select Message Category

Choose a category of students to message in the For students who drop-down menu. By default, the Have not yet submitted message category is selected [1]. To message students who have submitted, click on the drop-down menu [2] and select Have submitted [3], then click one of the following radio buttons:

All submissions [4]: Message students who have any submissions.
Graded submissions [5]: Message students who have graded submissions.
Not graded submissions [6]: Message students who have ungraded submissions.

To message a different category of students, click the "For students who..." drop-down menu [1]. Then select one of the other available categories for assignments [2]:

Have not yet submitted: Students who haven't submitted the assignment, even if they have been manually awarded a grade. You have the option to skip excused students.
Have not been graded: Students whose assignments have not yet been graded (submitted or unsubmitted).
Scored more than [point value]: Students who earned a grade on their assignment more than a cutoff value.
Scored less than [point value]: Students who earned a grade on their assignment less than a cutoff value.
Reassigned: Students who have submitted an assignment and you have reassigned it to them.

To message students based on an assignment group or the Total column, select one of the following categories:

Total grade higher than [percent value]: Students whose total grade is more than a cutoff value.
Total grade lower than [percent value]: Students whose total grade is more than a cutoff value.

Note: Available categories options vary based on the assignment type or group.

Enter Cutoff Value

If you are messaging students who scored more than or less than a value or whose total score is higher than or lower than a value [1], enter a number of points in the Cutoff Value field [2].

Note: The cutoff value is based on values in the open gradebook, and those values may be different than the values students see in their Grades.

Manage Recipients

To select or deselect users with a given role, click the checkboxes in the Send Message To field [1].

To view, add, or remove specific users, click the Show all recipients link[2].

When you show all recipients, you can manage individual recipients included in a message. To remove a user, click the Remove icon [1]. To add a user, click the Add icon [2].

Enter Message Content

By default, the subject is a message based on your selections. To edit the subject, enter a different subject in the Subject field [1].

Type a message to the students in the Message field [2].

To attach a file to the message, click the Attach button [3].

To create a media recording or upload a media file, click the Media icon [4].

To send the message, click the Send button [5].

Notes:

Although one message most likely will be sent to multiple students at the same time, each student receives an individual message.
You can also message students by Gradebook assignments.

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