School Board Access to Canvas Course Content

Question

Our school board members have requested access to our Canvas instance. Their purpose is to better understand what is being taught at our school.

Has anyone else allowed their (non-parent) school board members to access Canvas?

I have set up a bare bones administrative account. I only allow:

* Course Content View
* Courses View List

When I login with my test account, with that access I also see Attendance, Item Banks, and Settings.

Is there any way that I can remove this extra access, or it this part of the default admin account?

Thanks for your help!

SchoolBoardAccessCropped.png

Chris_Hofer · Answer

@smith1 ...

@BradMoser mentioned a "view" role.  When I was a Canvas admin in higher education, we had a "Viewer" role set up for our instructors for "master" courses.  I'm not sure if any of this would work for your needs, but here's a blog post I wrote about it:

Our Custom "Viewer" Role for "Master" Courses - Instructure Community (canvaslms.com)

BradMoser · Answer

I can appreciate that your school board wants to have some visibility into the teaching and learning that takes place online. And my guess is, that they probably also review other curricular things and walk through classrooms at times to see what's taking place. I think you would need to be mindful not to grant access to all settings. The way I would consider providing this type of access would either be on a request of certainly "classes" and in which case, you could make add them as an Observer in the class similar to how you add parents, but not have them linked to any one particular student.

Alternatively, you could create an Admin Account with permissions only to grant them content view access with the Course Content - view enabled. I believe this would provide the limited access you are looking for. See image below.

Good luck!

SusanNiemeyer · Answer

This level of intrusiveness is really akin to setting up cameras in the classroom. It's an unreasonable request.