This session focused on the Provider Application feature and how it can help districts manage EdTech compliance, improve vendor communication, and maximize efficiency.
Why Provider Applications Matter Now
EdTech compliance is essential for protecting student data and ensuring tools are accessible, which creates a secure and equitable learning environment. The topic is particularly relevant due to:
- Expiring DPAs (Data Privacy Agreements): Many DPAs signed during the COVID-19 pandemic are expiring or have expired.
- AI and Data Questions: The launch of AI in some districts has led to new questions about vendors and the data they collect.
- Accessibility: Accessibility has become a major focus in legislature.
The Provider Application feature allows your organization to send standard applications and agreements directly to EdTech vendors to manage compliance and turn responses into valuable resources.
Key Features and Enhancements
The application process is designed for efficiency and transparency, streamlining your request process and providing real-time status updates.
New Visibility and Shortcuts
- Admin Library Tab: Users can now view any collected applications directly under an "Application" tab within the details of a product in the organization's admin library.
- Shortcut to Responses: A simple shortcut has been added from the "Invitees" area of an application to immediately view the vendor's responses, eliminating extra clicking.
Automation: The New Tag Checklist
A powerful new question type, the Tag Checklist, has been added to the Form Builder for provider applications.
- Automatic Tagging: When a vendor completes an application and clicks on the relevant items (e.g., accessibility features or data elements collected), these tags can be added directly to the product in your library upon application acceptance.
- Time-Saving: This functionality is a major time-saver and helps maintain a more accurate library by shifting the responsibility of feature documentation to the vendors.
- Filtering: Once tagged, you can filter your products based on the data elements or features collected in the application.
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