The Gradebook helps instructors easily view and enter grades for students. Depending on the Grade display type, grades for each assignment can be viewed as points, percentage, complete or incomplete, GPA scale, or letter grade.
Only graded assignments, graded assessments, and graded surveys that have been published display in the Gradebook. Ungraded assignments are not included.
The default view in the Gradebook is to view all students at a time, but you can also view students individually in the Individual Gradebook. However, the Individual Gradebook currently does not support all settings and options from the Gradebook.
The default view in the Gradebook shows all students, but you can also view students individually in the Individual Gradebook. Note that the Individual Gradebook does not support all settings and options available in the Gradebook.
The following keyboard shortcuts are supported in the Gradebook:
- S: Sort the grid on the currently selected column. Student name and Notes columns sort alphabetically. Other columns sort by grade (low to high).
- M: Open the menu for the currently selected column.
- Esc: Close the menu for the currently selected column.
- G: Open the Assignment Detail page for the currently selected assignment.
- C: Open the Grade Detail tray for the currently selected assignment.
Note: If your course includes multiple graders, please note that once you open the Gradebook, all existing Gradebook data is stored in the browser until the page is refreshed. Grades do not update dynamically when other graders make changes in the Gradebook or SpeedGrader.
Open Scores
In Course Navigation, click the Scores link.
View Gradebook
The Gradebook includes global sorting options and settings you can use to organize your gradebook [1], student data [2], and assignment data [3].
The Gradebook supports keyboard shortcuts. To view the Keyboard Shortcuts menu, click the Keyboard icon [4] or press the Shift+Question Mark keys simultaneously.
Change Gradebook View
- If available, you can switch between gradebook view options. To select a different gradebook view, click the current gradebook view [1]. Then, in the Change Gradebook view menu, select one of the following options:
- Traditional Gradebook [2]: Displaysall students, assignments, and grades. This gradebook is the most common default and is also known as just Gradebook.
- Individual Gradebook [3]: Allows you to assess one student and one assignment at a time and is fully accessible for screen readers. Individual View currently does not support settings and options from the Gradebook.
- Gradebook History [4]: Displays the Gradebook History page, which logs recent grade changes in the course according to student, grader, assignment, and date.
You can switch between gradebooks at any time.
Search Students
By default, the Gradebook shows all active students. To search for students by name or SIS ID, enter your search query in the Search Students field. The Gradebook automatically filters results as you type.
The Search Students field allows multiple student names to be filtered at the same time.
The Search Students field also respects Concluded and Inactive Enrollment options. If the Concluded Enrollment or Inactive Enrollment options are selected as filters, no Concluded or Inactive enrollments display in the Gradebook.
Note: Student name search results display secondary information if more than one student has the same name in the course.
Search Assignments
By default, the Gradebook shows all assignments. To search for assignments, enter an assignment name in the Search Assignments field. The Gradebook automatically filters results as you type.
The Search Assignments field allows multiple assignment names to be filtered at the same time.
Selecting an assignment displays the assignment in a column closest to the student name. If multiple assignments are selected, the assignment columns display in the reverse order they are selected.
View Gradebook Settings
The Gradebook Settings allow you to apply Late Policies, a Grade Posting Policy, a Final Grade Override, and View Options in your course gradebook.
View Late Policies
The Late Policies tab allows you to apply late policies in your course.
The Missing Submission policy allows you to automatically apply a grade for submissions labeled as Missing [1]. A submission is labeled Missing when the due date has passed and the assignment has not been submitted.
The Late Submission policy allows you to automatically apply a defined penalty to submissions with a Late status [2]. A submission is labeled Late when it is submitted past the due date. You can also define a threshold to specify a minimum possible score for a late submission.
View Grade Posting Policy
The Grade Posting Policy tab allows you to change grade posting policies for your course.
To automatically post grades and make them visible to students as soon as they are entered, select the Automatically Post Grades option [1]. The posting policy is set to Automatically Post Grades by default.
To hide grades by default and manually choose when to post grades and make them visible to students, select the Manually Post Grades option [2].
Note: Grades for anonymous or moderated assignments must be manually posted. Moderated assignments grades cannot be unhidden until final grades have been posted.
View Gradebook View Options
The View Options tab allows you to filter and sort the Gradebook according to several viewing options:
- Arrange By [1]: arrange columns by default, assignment name, due date, points, or module.
- Show [2]: show or hide the notes column, the unpublished assignments column, hide assignment group totals, and hide total columns.
- View hidden grades indicator [3]: when enabled, grades are hidden from students, reducing confusion and ensuring more accurate communication about grade visibility.
- Enable Gradebook Status Icons [4]: when enabled, a symbol displays next to each status in the Gradebook to provide an additional visual indicator.
- Status Color [5]: view and change the color for a grading status (late, missing, resubmitted, dropped, and excused).
Click to copy
View Gradebook Hidden Grades Indicator
In the Gradebook, an indicator displays which grades have not been posted.
View Gradebook Filters
In the Apply Filters menu, you can create and manage filter presets [1] or filter columns by type [2] (such as modules, status, submissions, or start & end date if applicable).
To bulk manage student grades in the Gradebook, you can also import grades [1] and export grades [2].
The Student Name column displays each student's name and may also include a student's secondary ID, if enabled. You can hover over the column header and view the Student Name menu [1], which allows the following options:
- Sort by, display, and secondary info student data
- Show inactive and concluded enrollments
To view a student's Grades page, click the student's name [2].
View Test Student
If you have viewed a course as a test student, the Test Student displays at the end of the Gradebook and is automatically added to every section in your course. Test Student data does not factor into course analytics.
If you want to remove the test student completely, you must remove the test student from your section enrollments in Course Settings.
View Assignment Column
Each column in the Gradebook represents a published assignment in the Assignments page. Each column displays the assignment title, total points, and each student's grade.
To view the assignment, click the name of the assignment [1].
To manage an assignment, hover over the column header and click the Options icon [2]. Then perform any of the following:
- Sort assignments by grade or status (missing or late)
- Open SpeedGrader
- Message students who fit within specific assignment criteria
- Curve grades
- Set default grade
- Hide or post grades for the assignment
- Enter grades as a specific value: points, or percentage
- Download submissions and re-upload submissions (supported in file uploads only)
- Select a grade posting policy for an assignment
Icons and colors represent assignments and submission statuses within Canvas Career, including differentiated assignments, grading periods, and Mastery Paths.
Add Columns
Assignment columns are automatically added every time you create and publish assignments, graded assessments and surveys. A column is also automatically added for the Attendance tool.
You can manually add a column as part of importing grades to the Gradebook. However, assignments imported in the CSV file are automatically published.
If you need to create a column in the Gradebook to use for manual grading, you can create a No Submission or On Paper assignment.
Enter Grades
When you are entering grades, the Gradebook displays crosshairs and highlighting across the row and column for improved orientation.
To enter grades, type the grade as supported by assignment type directly in the Gradebook cell [1].
You can also enter grades and change the submission status by clicking the Grade Detail Tray icon [2].
View Grade Detail Tray
The Grade Detail Tray allows you to send message to your student [1], enter or edit Grades [2], or view the Course Analytics [3].
View Assignment Groups and Total Column
The assignment groups shown in the Gradebook match the assignment groups created in the Assignments page [1].
If your assignment groups are weighted, the weighted grade displays below the group title [2]. Assignment group weights are reflected in the total grade. The assignment grade earned by the students is multiplied by the assignment group weight.
Grade totals from assignment groups are calculated in the Total column of the Gradebook [3]. You can hover over the column header to view the Total column menu [4], which allows you to sort by grade and move the total column to the front of the Gradebook. Additionally, if your assignment groups are not weighted, you can view the totals as a point value instead of a percentage.
